E (most hardship)

Non Family with Residential Location

Non Family with Residential LocationDanger Pay

Nairobi (CO), Kenya

NOA

National Professional Officer

Reason

Regular > Regular Assignment

No

2025-02-01

January 11, 2025

Assistant Field Officer

Organizational Setting and Work Relationships
The Assistant Field Officer is normally supervised by the Senior Field Coordinator or Field Officer or Head of Sub-Office/Field Office depending on the structure of the Office. S/he may receive indirect guidance from other sections and units relevant to the country/regional programme(s). UNHCR Manual, programme and protection objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the incumbent.
The incumbent does not normally have any direct supervisory role. S/he has daily contacts with staff in the various field offices and with the functional units at the Country/Regional Office. S/he also has close liaison with a range of local civilian and military authorities and counterparts in NGOs and UN agencies to discuss matters of common interest.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Assess the needs of persons of concern in the AoR and formulate project submissions in collaboration with district authorities and implementing partners.
– Promote and monitor the implementation of assistance projects.
– Report regularly on rate of flow of new arrivals and estimate expected influx based on interviews with persons of concern.
– In co-ordination with implementing partners, assist with the reception, registration and provision of assistance to persons of concern to UNHCR.
– Keep track of cases of detention; register applicants for voluntary repatriation and family reunion.
– Assist in the preparation of monthly sectoral reports and submit material for preparation of periodic project monitoring reports and year-end reports.
– Submit recommendation for protection interventions to the designated officer.
– Negotiate with local authority counterparts, partners and populations of concern.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Law

Political Sciences

or other relevant field.

Certificates and/or Licenses
UNHCR Operations Management Learning Programme
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified

Desirable
Field experience.
Knowledge of refugee law.
Good knowledge of UNHCR’s programmes.

Functional Skills
PG-UNHCR’s Programmes
PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)
PG-Resource planning
IT-Computer Literacy
BU-PeopleSoft EPM/Budget
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
PG-Programme Management (programme cycles and reporting standards)
PG-Results-Based Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Nature of the Position:

The Assistant Field Officer is a part of the Snr Management team in the field Office Khashm El Girba. S/he will be under the direct supervision of the Head of Field Office. S/he is responsible for managing day-to-day field activities and coordinate the operation in 6 camps in addition to IDP gathering sites under AORs of UNHCR Field Office. S/he will ensure protection and service delivery are carried out in coordinated and in line with the humanitarian participles.
S/he should have a solid understanding of UNHCR relevant policies and procedures and possess good communication and writing skills. Previous work experience with development agencies is an asset. Apart from excellent functional competencies, the incumbent would also be expected to possess proven leadership and team management skills. The Assistant Field Officer would supervise junior field staff as well.
In addition to the specified roles and responsibilities in the job description, Assistant Field Officer in Khashm El Girba Field Office will be expected to manage a field unit and support the office in implementation, monitoring, liaison, assessment and reporting of activities. There are about 20 partners in East Sudan working for refugees and IDPs and this function plays a very important role in maintaining harmonious and effective partnerships and often interact with implementing partners. As a result, incumbent needs to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).
Khashm El Girba Field Office covers field posts along the border areas and in 6 camps in addition to IDP gathering sites in New Halfa and Girba town under AoRs of the Office. Assistant Field Officer is expected to monitor implementation of the PPAs with the partners including Commission of Refugees (COR) and provide regular situational updates.

Desired Candidate Profile:

The incumbent should have extensive experience in mixed migration, protracted caseload, IDPs, community-based protection, humanitarian affairs, or related fields, with a proven track record of managing field related activities in complex environments, preferably within the UN system in Kassala State. The candidate should possess a thorough understanding of UNHCR’s roles and responsibilities in responding to refugee and IDP situations particularly in dynamic emergency context.

The incumbent will be expected to have demonstrated leadership skills, with experience in managing field unit, fostering collaboration with stakeholders, liaison with authorities, and guiding field staff in implementing activities in dynamic operational context i.e. protracted caseload, and new arrivals. In addition, the incumbent will be expected to have extensive experience in coordination, CCCM, NFI distribution, early risk analysis, shelter management and ability to technically support COR in better administration of the camps.

The ideal candidate should possess strong interpersonal skills, enabling effective engagement with a wide range of stakeholders, including government officials, humanitarian partners, ideally UN partners such as WFP. Excellent communication skills, both written and verbal, with proficiency in English, are essential. The incumbent should be capable of drafting reports, assessments outcomes, concept notes and running meetings as well as be able to provide technical support and guidance to UNHCR field staff and partners to ensure effective delivery of humanitarian assistance. The ideal candidate should have in-depth knowledge and understanding of the IASC framework and the UN Cluster Approach as well as proven ability to facilitate PSEA sessions for partners and members of community-based structures. Finally, the ideal candidate should have proven record of working with community-based structures including Refugee-Led Organizations, Camp Elders Committee and IDP-Led Organizations.

The Incumbent should exhibit proven ability to analyze complex situations, identify key issues and develop innovative solutions. He/she should have the ability to represent UNHCR effectively at the field level, advocating for rights and needs of forcibly displaced persons and ensuring compliance with international protection standards.

Additional Assets:

• Completion of CCCM, Protection Learning Program, Best Interest
Procedure (BIP), Accountability to Affected Population (APP), Fundamental
of Fraud and Corruption and GBV learning program.
• Ability to present UNHCR during meetings at field level.
• Experience working in refugee, displaced, or conflict-affected contexts.
• Familiarity with relevant legal frameworks, including international refugee
law and human rights law.
• The ideal candidate will have a proactive and results-driven approach, with
the ability to operate effectively under pressure while maintaining a
commitment to UNHCR’s core values and principles.

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

BU-PeopleSoft EPM/Budget, FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, PG-Programme Management (programme cycles and reporting standards), PG-Resource planning, PG-Results-Based Management, PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate), PG-UNHCR’s Programmes

Bachelor of Arts (BA): Law, Bachelor of Arts (BA): Political Science

Certifications

Programme Management (PM) 1 – UNHCR

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Political awareness, Stakeholder management, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn’t require a functional clearance

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements