.XPURPOSE OF POSITION 

The International Agency for Research on Cancer (IARC) is the specialized cancer research agency of the World Health Organization. The objective of the IARC is to promote international collaboration in cancer research.

The role of Services to Science and Research branch (SSR) is to support the achievement of IARC’s scientific objectives through efficient and effective management of the Agency’s resources and provision of administrative services, ensuring accountable risk mitigation and implementing strategies to strengthen capacities and maximize IARC’s impact.

Human Resources Office (HRO) provides wide range of administrative support including:

1) Positions management and organizational structure.

2) Recruitment and selection.

3) Protocol, Visa and French Administration.

4) Onboarding, offboarding and orientation.

5) Contract management and succession planning.

6) Benefits and entitlements.

To provide wide range of administrative support service in the key Human Resources areas including but not limited to position and contract management as well as recruitment of various categories of staff. The incumbent also provides information and advice on the applicable benefits and entitlements in line with Staff Regulations and Rules, HR guidelines and procedural requirements.

DESCRIPTION OF DUTIES

Under the supervision of the HR Officer, the incumbent provides a wide range of administrative support and services to the designated branches within IARC in the delivery of the following HR administrative support services, s/he will perform a combination of the below duties:

1)      Positions management and organizational structure

·  Under the coordination of the HR Officer, draft and review post descriptions in consultation with hiring managers, utilizing generic templates whenever applicable.

·  Liaise with hiring managers and budget assistants identifying projects and availability of funds for the requested posts.

·  Assist with the initiation of workflows related to establishment, revision and/or abolishment of positions.

·  Assist in preparation of post descriptions and terms of references and support in initial classification using the standard International Civil Service Commission (ICSC) portal and assign the proper Classification of Occupational Groups (CCOG) code(s).

·  Assist the HR Officer in periodic organizational reviews across the agency.

2)      Recruitment and selection:

·  Conduct initial reviews of the PDs in line with standard requirements and recent IARC/WHO templates for GS and P posts.

·  Draft and announce requisitions on IARC/WHO recruitment portal.

·  Assist in the outreach and dissemination of vacancies.

·  Conduct the preliminary screening of applicants.

·  Coordinate the establishing of rosters across IARC.

·  Process non-staff contracts such as consultants, APWs, WHO Service Agreements and evaluate the requests in line with established rules and regulations.

·  Arrange necessary recruitment logistics including but not limited to on or offsite testing and interviews.

·  Assist with the verification of applicants’ credentials, and finalization and clearance of administrative procedures.

3)      Protocol, Visa and French Administration:

·  Assist in issuing different types of attestations to staff members by utilizing the applicable templates.

·  Support with preparation for the Ministry of Europe and Foreign Affairs for issuance, renewals and returns of the Titre de Sejour Speciale (TSS).

·  Support new international hires with acquiring the proper visa type D-Pro MAE from the respective French consulates/embassies.

·  Provide administrative formalities for the Caisse Allocations Familiales (CAF).

4)      Onboarding and orientation: 

·  Coordinate medical clearance with IARC medical services.

·  Draft offer letters and employment contracts by utilizing the existing and applicable templates.

·  Liaise with receiving branch secretaries for the administrative briefing and guide the new hires on the briefing process whenever needed.

·  Provide logistical support in the HR briefing sessions.

5)      Contract management and succession planning:

·  Establish and/or utilize existing tracking sheets to provide advance notice to managers of renewals and/or non-renewals of contracts.

·  Process documents pertinent to contractual changes.

·  Support in the coordination of upcoming retirements.

6)      Benefits and entitlements:

·  Conduct initial eligibility review for applicable benefits, entitlements and allowances including rental subsidy, education grant, dependencies, etc.

·  Process HR entries and corrections for payroll.

·  Coordinate and validate annual verification of dependencies.

·  Support in calculating leave entitlements and balance including Sick Leaves under Insurance Coverage (SLIC).

·  Monitor, process and update of home/family leave requests including Organsation-Assisted or Lump Sum Statutory Travels (LSST).

7)      Offboarding and separation:

·  Coordinate departure formalities including separation forms and exit medical clearance.

·  Guide staff on necessary steps to take prior to separation based on their situation, these steps can be related to pension, unused annual leave balance, staff health insurance, performance management, etc.

8)      Perform other related duties as required.

WHO COMPETENCIES

·        Producing results

·        Teamwork

·        Communication

·        Moving forward in a changing environment

·        Respecting and promoting cultural differences

FUNCTIONAL SKILLS AND KNOWLEDGE

Essential:

• Ability to draft documents and correspondence in both French and English (using and adapting existing templates or creating new ones). 
• Strong organizational skills and ability to work both independently and as a member of a team. 
• Ability to handle a wide variety of administrative tasks, working under pressure as required and according to deadlines. 
• High level of accuracy and attention to detail. 
• Excellent interpersonal skills and proven ability to work in a multicultural environment. 
• Tact, diplomacy, discretion and respect for confidentiality and privacy.

Desirable: NA.

REQUIRED QUALIFICATIONS

EDUCATION

Essential: Graduation from secondary school or equivalent, complemented by specialized training (BTS/DUT or equivalent) in a field relevant for the position (e.g. human resources, administration, business, communication, psychology, humanities, foreign languages…).

Desirable: Training, certification or university degree in human resources or related social field.

PROFESSIONAL EXPERIENCE

Essential: At least three years of experience in a number of areas within the HR lifecycle such as administration of staff members, students and/or other types of personnel.

Desirable: Experience in:

1.      Delivery of expatriate services such as relocation, immigration, integration etc.

2.      Using SAP or another ERP system for payroll or other administrative processes.

3.      Using online recruitment tools and/or in posting requisitions on online job boards.

4.      A multicultural work environment.

5.      An academic or scientific setting.

6.      A United Nations (UN) setting.

USE OF LANGUAGE SKILLS

Essential: Excellent knowledge of English or French and intermediate knowledge of the other language.

Desirable: Working knowledge of another UN official language

OTHER SKILLS (e.g. IT)

Knowledge of Microsoft 365 package.

REMUNERATION

The fixed remuneration for the above position currently amounts to EUR 3,396 per month and is expressed net of income tax but before deduction of the employee share contributions for mandatory participation in the United Nations Joint Staff Pension Fund (UNJSPF) and in the Organization’s private insurance plans covering health, accident, illness and disability.

Other benefits include different types of leave and allowances for dependent family members. Employment status is that of an international civil servant.

Note: due to the legal status of WHO/IARC as an international organization, its staff do not contribute to and do not generate benefits in French mandatory schemes for health insurance (“assurance maladie”), pension (“assurance vieillesse/retraite or unemployment (“Pôle-Emploi”) throughout their period of employment with the Agency.

ADDITIONAL INFORMATION

·        This vacancy notice may be used to fill other similar positions at the same grade level or lower.

·        This post is subject to local recruitment and will ideally be filled by persons residing within the local commuting area of the duty station.

·        Only candidates under serious consideration will be contacted.

·        A written test and/or presentation/seminar may be used as a form of screening.

·        If your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. IARC/WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net. Some professional certificates may not appear in the WHED and will require individual review.

·        According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

·        Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules, and Manual noting that first year of fixed term contracts is a probationary period which may be extended subject to performance evaluation.

·        For information on IARC’s operations please visit: https://www.iarc.who.int, and for more general information on WHO’s operations please visit: http://www.who.int.

·        IARC/WHO is committed to creating a diverse and inclusive environment of mutual respect. The IARC/WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic, and socio-economic backgrounds, or any other personal characteristics.

·        IARC/WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Participating States  https://www.iarc.who.int/equity-diversity-and-inclusion-at-iarc are strongly encouraged to apply for IARC/WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

·        An impeccable record for integrity and professional ethical standards is essential. IARC/WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the IARC/WHO Values Charter https://www.iarc.who.int/about-iarc-who-ethics into practice.

·        IARC/WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the IARC/WHO workforce have a role to play in promoting a safe and respectful workplace and should report to IARC/WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, IARC/WHO will conduct a background verification of final candidates.

·        IARC/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

·        IARC/WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to fully express and develop their talents.

·        The statutory retirement age for staff appointments is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements