Org. Setting and Reporting

This position is located in Evaluation, Analysis and Monitoring Unit (EAMU), Management Support Section, Central Planning and Coordination Division, Department for General Assembly and Conference Management, New York. EAMU ensures greater transparency, analytical capacity and accountability in conference management. The Unit also ensures that the senior management of the Department make well informed managerial decisions for the achievement of greater efficiency and effectiveness in conference management activities across the Secretariat. The incumbent reports to the Chief of Meetings Support Section.

Responsibilities

Under the general supervision of the Chief, the incumbent will manage the Evaluation, Analysis, and Monitoring functions related to conference servicing and related activities at Headquarters, including: Formulating the substantive work programme of the Unit; o Planning and overseeing management of activities undertaken by the Unit. o Ensuring that outputs conform to standards and are clearly and objectively presented. o Organizing and monitoring resources available to the Unit to ensure the most effective completion of required tasks. o Establishing performance objectives for staff and monitoring their achievement. Coordinating the programme monitoring and evaluation, risk management, statistical indicators, and data verification activities in the Department, including: o Preparing sub-programme aspects of the proposed programme budget. o Consulting with substantive offices and other service providers in the Department to determine any administrative or financial implications. Providing technical advice to sub-programme managers in preparation of their respective subprogrammes; o Providing authoritative advice and guidance in finalizing DGACM inputs for intergovernmental bodies. o Monitoring the implementation of DGACM work plans and drafting guidelines for enhancement of programme monitoring. o Developing and implementing evaluation plans for various sub-programme activities. o Ensuring the use of evaluation findings in DGACM’s strategic planning. Undertaking periodic review and recommending reengineering of various work procedures to enhance efficiency; o Designing and leading risk assessments in departmental service delivery, reporting on the same, and making recommendations. o Leading DGACM global risk management frameworks and supervising the monitoring of these frameworks. Ensuring policy and procedural consistency among the four conference servicing duty stations; o Supervising the preparation of statistics (local and global) related to sub-programme activities. o Evaluating statistical information and monitoring cost-effective utilization of conference servicing resources. o Providing substantive guidance to the development of global management IT projects from the Integrated Global Management (IGM) perspective. o Leading efforts to ensure data coherence among all duty stations. Planning and coordinating meetings held at Headquarters; o Allocating facilities and services in accordance with entitlements and requirements of different bodies. o Ensuring even distribution of meetings while accommodating all mandated meetings within approved budgetary resources. Representing DGACM on various task forces related to the above and performing other duties as required.

Competencies

Professionalism: In-depth familiarity with conference management in the areas of documentation and meetings management across duty stations; ability to identify issues, analyze, formulate results and present findings and recommendations; knowledge of statistical programmes to analyze and evaluate complex data; knowledge and command of planning, programming and other policies relevant to document and meetings planning and processing; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situation. Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments and adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation: -Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client. Leadership: Serves as a role model that other people want to follow; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, human resources management, accounting, finance or related area. A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Not available.

Work Experience

A minimum of seven years of progressively responsible experience in audit, administration, statistics, computer science or related area are required. Experience in monitoring, evaluation and risk management activities is required Database skills are required. Experience in conference management is desirable Experience at the international level is desirable

Languages

English and French are the working languages of the United Nations. For this post, fluency in English is required. Knowledge of an additional official UN language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Qualified female candidates are strongly encouraged to apply. For this position, applicants from the following Member States, which are unrepresented or under-represented in the UN Secretariat as of 31st October 2024, are strongly encouraged to apply: Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, China, Cuba, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Germany, Grenada, Guinea-Bissau, Hungary, Indonesia, Israel, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Libya, Liechtenstein, Malta, Marshall Islands, Micronesia (Federated States of), Monaco, Nauru, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Singapore, Solomon Islands, Somalia, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu. Staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.