Hardship Level (not applicable for home-based)

A (least hardship)

Family

Internship

2025-02-10

January 23, 2025

UNHCR, the UN Refugee Agency, is offering a full-time internship under the Admin/Finance Unit at UNHCR Ankara initially for 3 months.

Established in December 1950, UNHCR is a global organization dedicated to saving lives, protecting rights and building a better future for asylum seekers, refugees, returnees, internally displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. UNHCR currently operates in over 130 countries, using its long expertise to protect and care for millions.

The Administrative/Finance Unit at UNHCR supports the operational needs of the organization by ensuring efficient administrative services, travel arrangements, and financial processes. This unit plays a critical role in facilitating seamless operations that enable field and headquarters staff to deliver life-saving assistance and advocacy.

Internship with the Administrative/Finance Unit provides valuable insights into humanitarian operations, exposure to international administrative practices, and the opportunity to contribute to impactful global work. Interns will gain hands-on experience in administration, travel coordination, inventory management and logistical support, preparing them for future roles in international organizations.

The intern will support the Administrative/Finance Unit in delivering efficient administrative and logistical services. This role includes assistance to travel team, assisting with administrative tasks, and providing general support for financial operations. The intern will support three offices in Ankara.

Duties and responsibilities

The intern will be required to carry out below tasks under the direct supervision of a Senior Administrative Associate.

• Assist in organizing office supplies, maintaining inventory, and updating records.
• Help manage office maintenance schedules and accompany vendors during inspections or repairs.
• Help with organizing and maintaining filing systems for administrative and financial records.
• Collect and deliver mail, pouches, and other communications from and to the post office, government agencies and other institutions.
• Provide general clerical support.
• Assisting with receiving and controlling payment request forms, following-up its approval and signature
• Sending e-mails to the staff members who have communication bills. Following-up the private call list according to the responses from the staff members.
• Help following-up the Expenses table to keep updated the supplier payments.
• Assisting with receiving and controlling the vendor registration form before the system entry process.

Minimum qualifications required

In order to be considered for an internship, candidates must meet the following eligibility criteria:

• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; and

• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR.

NOTE: An individual whose father, mother, son, daughter, brother or sister is a staff member of UNHCR, including a Temporary Appointment holder or a member of the Affiliate Workforce, is not eligible for an internship.

Desirable qualifications and skills

• Strong organizational and communication skills.
• Attention to detail.
• Proficiency in Microsoft Office applications.
• Self-motivated, eager to learn, and able to work effectively in a multicultural environment.
• Proficiency in spoken and written English and Turkish.
• Familiarity with ERP systems is an advantage.

General Conditions

The hiring office will provide interns who do not receive financial support from a third party (e.g., the university or government grant) a Food and Local Transportation Allowance (the Allowance), calculated in USD and normally payable in local currency via bank transfer.

It is a full-time role with working hours starting from 9:00 a.m. to 5:30 p.m. Monday to Friday (40 hours per week). The successful candidate will be assigned to support the team in Ankara (three offices).

Interns are fully responsible for arranging medical insurance covering the full internship period. UNHCR accepts no responsibility for any costs connected to the medical insurance of interns. A copy of proof of valid medical insurance covering the period of the Internship Agreement is required by UNHCR. UNHCR does not cover the costs of medical evacuation of interns; therefore, interns working in locations other than their country of residence must ensure that their medical insurance covers emergency medical evacuation. Furthermore, the medical insurance selected by interns should provide the necessary geographical coverage for both accidents and illness.

Obtaining and renewing current visas and residence permits including all associated costs, are the primary responsibility of the intern. UNHCR may assist by providing supporting documentation if needed.

Status

Interns are neither staff members under the Staff Regulations and Rules of the United Nations, nor officials within the meaning of the Convention on the Privileges and Immunities of the United Nations. Bilateral host country agreements with UNHCR may regulate the status of interns. Unless specifically accepted under a host country agreement, interns are subject to and must observe their obligations under local law, including laws relating to taxation and social security.

Duration

Internships will initially be granted for a minimum period of two months, up to a maximum of six months. Upon the agreement of the intern and the manager, an internship may be extended up to a maximum total cumulative duration of eight months for full-time internships and twelve months for part-time internships, provided that the eligibility criteria continue to be met. An intern may undertake multiple consecutive internship assignments as long as the total cumulative internship duration is not exceeded.

PLEASE DO NOT USE TURKISH CHARACTERS IN YOUR NAME & SURNAME INFORMATION.

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to successful reference checks and integrity clearance.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Only short-listed candidates will be notified. The recruitment process might include written test and/or oral interview for this job opening. No late applications will be accepted.

Candidates should be legally present in Türkiye at the time of application, recruitment and hire.

Non-Turkish citizens are required to upload their residence permits or relevant documents under the ‘Certifications’ section, by selecting the type as ‘Personnel Administration – Other’, in order to be considered for this job opening. Applications by non-Turkish citizens will NOT be considered if a valid residence permit is not attached to the application.

For further information on how to apply, please visit ‘UNHCR – Application and Selection’ page, at https://www.unhcr.org/how-to-apply.html.

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

We welcome applications from candidates with a refugee or stateless background.

Standard Job Description

Required Languages

,

,

Desired Languages

,

,

Additional Qualifications

Skills

Education

Certifications

Other information

This position doesn’t require a functional clearance

Home-Based

No

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements