Programme Assistant II (Montpellier, France)
JOB DETAIL
Programme Assistant II
The Organization
The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.
With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.
The Alliance is part of CGIAR, a global research partnership for a food-secure future.
About the position
Based in Montpellier, France, and under the supervision of the Programme Management Officer (PMO), Multifunctional Landscape Unit (primary supervisor) and the Programme Management Officer (PMO), Biodiversity for Food & Agriculture Unit (secondary supervisor) the incumbent will be responsible for providing efficient and effective administrative, logistical, and operational support to several research programs.
Responsibilities
The Programme Assistant II will act as focal point for processing requests made by research staff, in compliance with institutional policies and procedures to contribute to the efficient delivery of projects.
More specifically, the incumbent will:
Support research staff in the hub in raising requests for the acquisition of goods and services and following up with the person responsible for implementation, liaising with accounting staff about payments.
Support and guide colleagues in the process and required documentation for the hiring of research staff including interns, visiting research fellows, and national and international consultants.
Assist with payment authorizations, travel arrangements (tickets and payment advances), and travel expenses claims.
Make logistical arrangements for meetings, seminars and conferences, and other events (including invitations, air tickets, hotels, etc.) and relevant follow-up; Prepare non-technical minutes of meetings as required by research staff.
Support with the development of research contracts (letters of agreement) and invoicing for small grants, as required.
Carry out other administrative duties as required.
Requirements
Secondary school education supplemented by office training or related courses.
Bachelor’s Degree in business administration, industrial engineering, logistics, accounting, political sciences, international relations or related discipline or relevant field, is desirable.
Previous relevant work experience, preferably in an international organization.
Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams and Outlook).
Sound knowledge of standard office procedures.
Strong client orientation and service approach.
Strong interpersonal, communications, and teamwork skills; courtesy, tact, and the ability to establish and maintain effective working relationships with people from different cultural and national backgrounds.
Well-developed skills in personal organization, priority setting, problem-solving, and accuracy.
Excellent command of English and French, both written and spoken.
Intermediate command of Spanish, both written and spoken, is an asset.
Benefits
Terms of employment
This is a locally recruited position based in Montpellier, France. The position is level 5, on a scale of 14 levels, with level 14 being the highest. The salary range starts from Euro 31,180 per annum. All benefits are denominated and paid in EURO. The salary is exempt from French income tax (an internal taxation is applied). The remuneration package includes a competitive salary, leave provisions, medical and life insurance, and non-contributory retirement plan. The contract will be for a period of one year, subject to a probationary period of 6 months, and is renewable subject to performance, project needs and availability of funds. Please note this position is only open to citizens and residents of the European Union.
Please note that eligible applicants must have the legal status to live and work in France. Citizens of EU countries and citizens of non-EU countries are individually responsible for compliance with requirements and formalities established by the national immigration law of the country where they stay and carry out their working activity.
Applications
Please apply online through the website (https://alliancebioversityciat.org/careers ) no later than 24 March 2024, attaching a curriculum vitae, motivation letter, both in English, and contact information (e.g. names, email address) of at least three references. Please note that only shortlisted candidates will be contacted, and email applications will not be considered.
Closing date for applications: 24 March 2024
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