The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia, with Timor Leste as its 11th member with an “Observer” status. It was proclaimed a Community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together”, signed by the Leaders of ASEAN Member States at the 27th ASEAN Summit in 2015. The ASEAN 2025 calls for the ASEAN Community to forge ahead together, and to work towards building a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN with the basic function of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. It is also envisioned to be the nerve center of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people.

In line with the ASEAN 2025 and the key aspirations of the three ASEAN Community pillars, namely: Political Security Community, Economic Community and Socio-Cultural Community, supported by the Department of Community and Corporate Affairs, the ASEAN Secretariat is inviting Indonesian Citizens or ASEAN Nationals who are already residing and eligible to work in Indonesia to apply for the position of Secretary for Science & Technology Division, ASEAN Economic Community Department.  

Remuneration and Benefits:
Successful candidate will be offered a basic salary of IDR 6,719,300 and attractive remuneration package including monthly transportation allowance, outpatient medical reimbursement, hospitalization & life insurance, annual bonus of a month’s basic salary and gratuity. Subject to good performance during the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the six-month probationary period.

1. Reporting to the Assistant Director/Head of Science & Technology Division, the staff shall be responsible to:1.    Provide secretarial and administrative support to the Science & Technology Division.
   • Maintain a coherent filing system in accordance to ISO standard.
   • Arrange hotel reservation, ticketing and prepare Travel Authorization for officers of the unit travelling to attend meetings.
   • Perform other secretarial duties as assigned by the Assistant Director.

   2.    Coordinate and manage general correspondence.

   • Record Incoming and Outgoing Letters/Memos including distribution of incoming letters and memos to the relevant officers.
   • Arrange unit schedules for appointments of the unit officers.

   3. Coordinate events organised by or at the ASEAN Secretariat. 

   • Prepare the logistical arrangements, including making room reservation, preparing necessary meeting equipment and F&B, and distributing materials for meetings, and
   • Services as a supporting staff in meetings organized by the ASEAN Secretariat and/or projects under the division.

1. • Completion of appropriate Diploma of Secretary, Business Administration, and Public Relations or other training relevant to the position and a minimum of one (1) years’ experience as a secretary/relevant position in multinational companies, international organisations or the public sector.
   • Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
   • Ability to communicate effectively with colleagues at all levels of the organisation.
   • Demonstrated commitment to collaborative work practices.
   • Competent level of oral and written communication skills, including experience in cross-cultural environment and international settings.
   • Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
   • Proven ability to maintain confidentiality of matters related to work place.
   • Familiarity with protocol matters.
   • Competent command of English, written, and spoken.
   • Work within the core values of the ASEAN Secretariat.