Hardship Level (not applicable for home-based)

A (least hardship)

Family

UNOPS LICA4

2025-01-20

December 17, 2024

The External Relations Assistant is part of the External Relations Unit, comprised of the External Relations, Reporting, and PI/Comms teams. The position reports directly to the External Relations Officer, which heads the unit. As in integral part of the ER Unit, the External Relations Assistant will be expected to support the Reporting and PI/Comms teams, as needed.

The desired candidate should have:

• Experience in External Relations, preferably in a humanitarian international organization.
• Demonstrated experience in preparing successful project proposals with middle and large budgets.
• Fluency in English and Spanish is a must, with strong writing skills in both languages.
• Experience drafting internal and external documents such as briefing notes/talking points, fact sheets, operational updates, etc.
• Demonstrated experience organizing field visits and bilateral meetings.
• Experience monitoring and ensuring visibility for large institutional donors (i.e. Japan, EU, Canada, USA).
• Experience in event support and/or coordination.
• Excellent reporting skills (i.e. donor reporting, database management, or similar).
• Experience in refugee, mixed movements, and development settings is highly desirable.
• Experience with social media publications would be an asset.

The desired candidate is also expected to have excellent interpersonal skills, strong coordination, organization and communication skills, have the ability to work both independently and in teams, and be detail oriented. Experience working with donors, diplomatic corps and/or other high-level stakeholders is an asset.

Person interested in applying for this position should be legally present in the country at the time of application, recruitment, and appointment.

Please note that this position will be located at Lima, Peru on presential modality and is offered under a six-month Local Individual Contractor Agreement (LICA / UNOPS). Extension is subject to operational needs, budget, and performance.

Only short-listed candidates will be notified and might be requested to sit a test. No late applications will be accepted.

Recruitment as a UNHCR staff member is subject to proof of vaccination against Covid-19.

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees).
The UNHCR workforce consists of many diverse nationalities, cultures, languages, and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation, and gender identity.

All applications will be treated with the strictest confidentiality.

Standard Job Description

External Relations Assistant

Organizational Setting and Work Relationships
The External Relations Assistant normally functions under the direct supervision of a (Snr) External Relations Officer or another professional staff depending on staffing structure of the Office. The incumbent assists in the management of external relations activities of the Office. Under the supervision of the manager, s/he provides support in organising visits of UNHCR senior management, foreign delegations, donors, press and media by contributing to the drafting of briefings and reports/materials for external partners. S/he may also receive advice and operational support from the External Relations/Public Information Units at the Country Office /HQ.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Support the drafting of briefing notes, bulletins, reports, newsletters and prepare any other public information material, as required.
– Facilitate and accompany visits of foreign delegations, partner NGOs, donors and the media to refugee camps.
– Assist in the drafting and translation of routine correspondence and texts.
– Ensure that public information materials including fact sheets, information brochures, briefing materials from the Branch Office, etc. are available.
– Support the organization of events (e.g. World Refugee Day) and liaise with partners, refugees and local communities on implementation.
– May be required to assist in compilation of weekly, monthly, annual/quarterly thematic reports, situations reports etc.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
International Relations, Journalism, Political Science,
Law Media,
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified.

Desirable
Previous experience in UN/UNHCR. Completion of UNHCR learning programmes or specific training relevant to functions of position. Knowledge of another relevant UN language. HQ and Field experience with UNHCR or with other humanitarian organizations.

Functional Skills
IT-Computer Literacy
CO-Drafting and Documentation
TI-Interpretation
CO-Media monitoring and analysis
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

English

,

,

Desired Languages

Spanish

,

,

Additional Qualifications

Skills

CO-Drafting and Documentation, CO-Media monitoring and analysis, IT-Computer Literacy, TI-Interpretation

Education

Certifications

International Relations – Other, Journalism – Other, Law – Other, Media – Other, Political Science – Other

Other information

This position doesn’t require a functional clearance

Home-Based

No

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements