A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position:                                           Finance Assistant

Reports to:                                       Finance Coordinator

Supervision of:                                 N/A

Duty station:                                    Maitsebri

Travel %                                            15%

Role and responsibilities

Generic responsibilities 

1. Adhere to NRC policies, tools, handbooks, and guidelines
2. Implements independently procedures and activities within own function or core competency as delegated
3. Responsible for organizing and delivery of tasks in line with priorities and standards
4. Develop and maintain knowledge of the specialist area of work in which technical assistance and support is being provided, to be most effective in supporting the team
5. Use initiative in day-to-day problem solving in line with agreed procedures, priorities and standards for the area of work
6. Prepare and develop status reports as required by management
7. Ensure proper filing of documents
8. Promote and share ideas for improvement in the area of Livelihoods and Food Security

Specific responsibilities

1. Archiving, organizing, and updating financial documents both in hard and soft.
2. Scanning and filing of all financial documents in soft.
3. Ensure that all the documents are properly placed, properly filed and labelled.
4. Manage the soft filling.
5. Providing vouchers to auditors and place them back in the file folder.
6. Help accountants on filing of monthly financial vouchers.
7. Maintain records to ensure the long term preservation and easy retrieval of documents and information.
8. Upon request of finance staff scan the documents and vouchers.
9. Make sure and advice the users on how to best to access, use and retrieve the archives.
10. Ensure financial documents are collected from field offices regularly and on time.
11. Liaise with compliance department audit and finance for any matter related to archive.
12. Assist tax officer in all taxation matters including but not limited to extracting documents and preparing tax report in case necessary.
13. Help the finance staff in the acquisition and retrieval of documents.
14. Any other task assigned by the supervisor.

Generic professional competencies for this position: 

• Good written and spoken Somali Good spoken English.
• Good knowledge of Microsoft Excel and Word.
• Creativity and willingness to try new things
• A positive and collaborative attitude and willingness to work in a team
• A willingness to work in a multi-cultural environment

Context related skills, knowledge, and experience:

• BA in Finance.
• At least 3 years’ relevant progressive experience.
• Previous experience from working in complex and volatile contexts
• Previous work experience with a satisfactory performance in the same or similar functional area, preferably with UN or INGOs
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal

Behavioural competencies

• Planning and delivering results
• Communicating with impact and respect
• Handling insecure environment
• Empowering and building trust

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements