Grants Officer, TOS 6 (Internal)

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  • Salary:
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  • Posted:
    2 weeks ago
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  • Deadline:
    December 5, 2022


The Hague, the Netherlands · The Hague, The Netherlands

Organization profile

Every year, millions of people around the world go missing as a result of conflict, human rights abuses, disasters, organized crime, irregular migration, and other causes. Be part of a growing international organization that is dedicated to tackling this global challenge.

The International Commission on Missing Persons (ICMP) is a treaty-based international organization with headquarters in The Hague, the Netherlands. Its mandate is to secure the cooperation of governments and others in locating missing persons. As the only international organization tasked exclusively to work on the issue of missing persons, ICMP maintains field programs throughout the world. To learn more about ICMP click here.

The Grants Officer is responsible for contributing to ICMP’s internal and external coordination of grant proposals in specified regions including donor relations, coordinating the drafting of project proposals, donor reports and change requests and coordinating the required input for the drafting of budget proposals.

Under the overall guidance and supervision of the Head of Program Coordination and Impact Unit, the Grants Officer’s main duties and responsibilities will include the following:


1. Grants Administration

  • Monitors the implementation of the activities and the meeting of reporting deadlines for the individual grants related to his/her geographical area of responsibility
  • Advises the supervisor, Director General, Director and relevant senior managers on policy issues, current events, potential external stakeholders and funding sources pertaining to their areas of responsibility
  • Monitors the meeting of donor reporting deadlines and ensures relevant staff are kept informed
  • Reviews grant proposal budgets and staffing plans with Corporate Services to ensure alignment with program activities
  • Facilitates the coordination of program activities in the country program with HQ Subject Matter Experts (SMEs) to ensure all internal stakeholders are informed and aware of information, advice and guidance needed to be exchanged
  • Follows up to ensure timely flow of information among HQ SMEs, country program staff and the Director General in relation to reporting, inquiries and no cost extensions or new sources of funding
  • Provides ‘on demand’ information to internal stakeholders on implementation status plan, gaps, challenges and achievements
  • Coordinates and advises on inputs for concept notes, proposals, and strategy documents that are required to solicit resources for the specified regions

2. Fundraising

  • Collaborates with the Program Coordinator and Head of PCI in implementing ICMP’s fundraising strategy including researching new donors and marketing ICMP’s unique services to potential funders
  • Other related duties as assigned


  • Education in Public or Business Administration, program or project management, management or other relevant discipline
  • Minimum of 6 years relevant professional experience
  • Prior experience in designing and maintaining tools for fundraising, proposal writing, and donor reporting
  • Prior experience working within an international organizations/NGO highly desirable
  • Knowledge of latest project management techniques and MEAL practices
  • Awareness of the global issue of missing persons is an asset

Mandatory Requirements

  • Professional fluency in English written and spoken
  • Knowledge of written and spoken Arabic or Spanish is desirable
  • Proficiency in Microsoft applications, including Word, Excel, Power Point, Outlook and Teams
  • Proven ability to interact positively with colleagues regardless of culture, nationality or gender
  • Ability to travel at short notice and to work flexible hours including weekends and evenings
  • Commitment to the underlying objective of helping the authorities and families of the missing to account for missing persons in an impartial and transparent manner


This position is based in The Hague, The Netherlands. This is a full-time position with a competitive base salary at the TOS 6 level on the ICMP Technical and Operational Support salary scale. The position is not eligible for relocation or expatriate benefits.

This position is open to internal staff member and former ICMP staff.

Expected start date: 1 January 2023

Review of applications will begin on 5 December 2022; however, the position will remain open until filled.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.

ICMP may cancel this recruitment without notice, or may decide to offer a position with different duties and/or contract length.