Programme Management Advisor (Infrastructure)

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    2 weeks ago
  • Category:
    Engineering
  • Deadline:
    December 8, 2022

JOB DESCRIPTION

Background Information – Job-specific

South East Asia Multi-Country Office (SEAMCO)

The South East Asia and Pacific Multi Country Office (SEAMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. SEAMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across  North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia – 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines.  SEAMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: SEMCO Thailand, SEAMCO Indonesia,  SEAMCO Pacific Operations Cluster, SEAMCO Papua New Guinea, SEAMCO China, SEAMCO Vietnam, SEAMCO Lao PDR, SEAMCO Philippines and SEAMCO Cambodia.

In 2022, the UNOPS SEAMCO implemented projects worth more than USD 95.7 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

Operational Context

Under the direct supervision of the Head of Programme, the MCO Infrastructure Advisor acts as an advisor to Senior Management on all aspects of infrastructure project development and implementation,  ensuring that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire MCO and beyond.

 

Functional Responsibilities

Summary of Key Functions

Technical Advice & Quality Assurance
Implementation Support
Partnerships Development Support
Knowledge Sharing and Technical leadership
Project Management Technical Advice and Implementation Support

Duties and Responsibilities

Under the general guidance and supervision of the Head of Programme, the incumbent responsibilities include the following:

 

Technical Advice & Quality Assurance
Provide technical advice and a quality assurance framework within the MCO in relation to  infrastructure projects;
Provide advice with regard to the preparation of  technical specifications, Bills of Quantities, bidding documentation, engineering drawings, construction methodologies, construction planning and programming, and assessments of contractors’ technical capacity to deliver
Assessment of the quality of design and construction;
Advising the MCO Senior Management Teams regarding compliance with UNOPS Health and Safety and Environmental Management System

2. Implementation Support

Oversight on the Programme/Project & Team managers in the implementation of infrastructure projects;
Advise infrastructure practitioners on the application, interpretation and adoption of corporate policy, guidance and best practices;
Advising Project Teams regarding design considerations and design review requirements, and being aware of the capacity and capabilities of the various in-house units across the Organisation
Support with the identification, engagement and management of local and regional consultancy firms providing these services
Support project teams providing substantive inputs and ensuring the quality of all Infrastructure projects’ Plans: Quality Plans, Project Implementation Plan, HSSE Plans, GEDI Plans and any other relevant Plan.

3.       Partnerships Development Support

Support the Partnership Development & Strategic positioning agenda in the MCO through her/his expertise, regional contacts and demonstrated ability
Represent UNOPS at appropriate regional or country level forum
Review proposals for infrastructure projects in the MCO as appropriate, providing advice to the MCO Director, Country Managers and Head of Programme
S/he will provide advice and support on new initiatives, with focus on quality assurance and quality control of project documents, costing and cost implications, implementation plans, milestones and benchmark indicators
S/he will advise and assist with technical input to proposals, including project planning, governance, and approach considerations

4.       Knowledge Sharing and Technical leadership

Dissemination of training for corporate guidance and instructions that impact infrastructure practitioners, as required
Ensure best practice guidance is disseminated and communicated throughout the MCO and within the organization more generally.
S/he will contribute to the knowledge management by capturing case studies and best practice examples from the region, making recommendations on policy and tools, as well as contributing to the development of guidance material and tools in Coordination with the Regional Infrastructure Advisor;
Undertake missions to Countries and project sites to review and advise with regard to quality and progress related issues, and highlight operational problems, within the MCO.
S/he will provide expertise and support in implementation of standards and frameworks, procurement and contract modality selection and management, Quality Control, Quality Assurance, OH&S, EMS etc.

5.       Project Management Technical Advice and Implementation Support

The incumbent will provide substantive support to Programme Managers/Project Managers/Team Managers in the planning and implementation of projects and programmes throughout their whole life cycle within the SEAMCO
S/he will be responsible for providing advice to projects or programmes that may need to be brought back to stability.
Provide advice to Head of Programme, Programme Managers, Project Managers and Heads of PMO on how to embed best practices of project and programme governance, risk management, project and programme management in the projects and how to improve the quarterly assurance
Advise and provide expertise/support in the implementation of SEAMCO Project and Programme Management methodologies, which are based on best practices as recommended by PMI and PRINCE2®
Play a crucial role in advising SEAMCO Head of Programme, Country Managers  and Project Managers on measures to strengthen national capacity building with regards to sustainable project management best practices, as well as other cross cutting issues, and support a stronger focus on benefit management of projects.
Assist with the development of work plans and provide tangible support in helping the MCO in  achieving an higher level of Maturity in Infrastructure Projects
In coordination with the Head of Programme, the Infrastructure Advisor will deliver project/programme maturity model assessments and follow-up missions, and provide advisory support to field staff on UNOPS best practices, engagement risks, management models, and use of PM tools and systems.
Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education/Experience/Language requirements

Education:

An Advanced University degree (Master’s or equivalent such as MEng, MASc) or professional certification in Civil Engineering (CEng, PE, P. Eng.) is required;
A first-level University degree (Bachelor’s or equivalent such as BEng, BASc) in combination with two (2) additional years of experience may be accepted in lieu of the advanced university degree.

Certifications:

Certification in a recognized project management methodology, preferably PRINCE2® or PMP and knowledge of programme management methodology (e.g. MSP®) is recommended.
Experience:

A minimum of seven (7) years progressive work experience in an Engineering and/or Construction Management role including minimum three (3) years at senior level is required.
A minimum of five (5) years progressive work experience in Project Management is required.
Experience of working in developing countries in an international environment is highly desired.
Experience of working in and providing innovative technical solutions for post-conflict, post-disaster environments will be an asset.
Previous experience in South East Asia and Pacific is desirable
Language Requirements:

Full working knowledge of English is required.
Contract type, level and duration

Contract type: Individual Contractual Agreement (ICA)
Contract level: ICS 11/IICA 3
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Disclaimer: If the selected candidate is a national of the duty station, a Local Individual contractor Agreement will be issued.

Additional Information

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.