The EIB, the European Union’s bank, is seeking to recruit for its Financial Control Directorate (FC), Procurement & Purchasing Division (P&P) at its headquarters in Luxembourg, a (Senior) Procurement and Purchasing Officer*.

This is a full-time position at grade 5/6 for which the EIB offers a permanent contract.

*internal benchmark (Senior) Officer

Panel interviews are anticipated for mid-July.

Purpose

As a (Senior) Procurement & Purchasing Officer, you will have the opportunity to proactively support the Head of Division in the development, shaping and management of the EIB Group (EIBG) corporate purchasing function. Your focus will be to ensure that the EIB Group procures high-quality works, supplies and services in a timely manner, as well as obtaining value for money whilst also complying with procurement rules, thus contributing to the achievement of EIB objectives.

Operating Network

In this position, you will interact and work closely with all the Bank’s Directorates in requesting corporate purchasing services. You will liaise particularly closely with the Legal and Group Risk & Compliance Directorates, in relation to the legal framework for corporate procurement and compliance issues respectively. Moreover, you will also cooperate with the Group Digital Office Department for technical facilitation of the supporting ERP solution.

Accountabilities

In this post, you will:

• Proactively contribute to the development and execution of the EIBG corporate purchasing framework and policies, particularly when addressing changes within the internal and/or external procurement framework with regards to the short, medium and long term, so to ensure that the EIB Group will procure high-quality works, services and supplies in a timely manner, obtaining also value for money whilst also complying with procurement rules.
• Be entrusted with identifying areas for improvement and/or for simplification within the purchasing processes, whilst also ensuring the appropriate Bank-wide communication about corporate purchasing rules and procedures;
• Provide leadership and guidance for the purchasing team, as well as supervising and delivering the Bank’s corporate purchasing processes aiming to ensure that purchasing for the Bank’s own account is performed in an effective way, in line with the Bank’s interests, and in compliance with relevant regulations (EU directives, EIBG rules and procedures);
• Assess priorities on the basis of the actual business needs and, in line with best practices, you will also actively apply design thinking to coordinate, streamline and take ownership for the execution of key processes and organically progress the business solutions and create business value. Moreover, you will also propose changes as well as enhancements to the existing purchasing software, monitor IT implementation and organise user testing of new releases;
• Provide quality control over the division’s purchasing activities, as well as supervise and contribute, whenever relevant, to the preparation of regular reports on purchasing activities. You will also contribute to the development, maintenance and reporting of Key Performance Indicators (KPIs) on the division’s purchasing activities;
• Contribute to the preparation of information and follow-ups to internal audits;
• Provide specific advice and recommendations on corporate purchasing, in order to align EIBG with best practices. To do so, you will also keep up-to-date with developments in the purchasing domain.
• Be entrusted with providing trainings as well as sharing innovations on purchasing activities within the Division and throughout the Group.
• Actively contribute to the group wide P2P Programme, so to streamline and review Procurement and Purchasing procedures with an active involvement in the discussion, assessment and selection of the EIBG’s future ERP system.
• Participate in ad-hoc initiatives that can go beyond the strict boundaries of own domain, as well as ensuring the realisation of the initiative within the set scope, time and budget.
• Foster a knowledge driven environment, in which all necessary expert knowledge is present and kept up to date.

Qualifications

• University degree, preferably in a relevant discipline; a Master’s degree in a relevant domain will be considered a strong asset.
• Any Project Management Certification such as Prince2, PM2 and/or PMP/PMI would be an advantage.
• Minimum of 5 years of relevant professional experience within the purchasing and/or procurement field.
• Prior experience in another Multilateral Institution would be considered a distinct advantage.
• Project Management Certification, Prince2, PM2 or PMP/PMI would be an advantage.
• In–depth knowledge of EU public procurement principles and regulations in the domain of public procurement as well as their implementation.
• Comprehensive knowledge of the Bank’s mission, objectives, policies procedures, activities and organisation, including knowledge of EIB administrative and operational procedures related to corporate procurement and purchasing will be considered a strong asset.
• Thorough knowledge of standard office software (such as MS Excel), procurement software and platforms (such as PeopleSoft Financials Procure to Pay), and of reporting solutions (such as Business Objects).
• Experience in drafting functional and procedural documentation, as well as user manuals.
• Excellent inter-personal skills, as well as strong communication skills and the ability to nurture strong working relationships with internal and external clients.
• Strong team player spirit and ability to build cohesion within the procurement division.
• Excellent knowledge of English and/or French (*), with a good command of the other.

Competencies

Find out more about EIB core competencies here

(*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We are an equal opportunities employer, who believes that diversity is good for our people and our business. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation/identity, disability or neurodiversity.

Applicants with specific needs are encouraged to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team Jobs@eib.org who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 16^th June 2023

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