Deputy Program Implementation Area Manager PIA TIMOR

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    2 weeks ago
  • Category:
    Development
  • Deadline:
    December 25, 2022

JOB DESCRIPTION

Location: Soe, Indonesia

Company: Plan International

JOB ROLE PURPOSE

Plan International is an independent organisation, whose purpose is to strive for a just world that advances children’s rights and equality for girls.

 

We engage people and partners to:

  • Empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability.
  • Drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face.
  • Work with children and communities to prepare for and respond to crises and to overcome adversity.
  • Support the safe and successful progression of children from birth to adulthood.

 

Currently Plan in Indonesia is undergoing a transition from being an INGO to a full-fledged national Yayasan, Yayasan Plan International Indonesia.

 

Yayasan Plan International Indonesia (YPII) is presently continue to implement Plan country strategy, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. At the same time, Plan International’s Country Office in Indonesia is in transition to become an independent national entity and full member of the Plan International Federation. Yayasan Plan International Indonesia (YPII) has been established in mid-2017 and fully operational since 2018, and is the entity that will be transitioned to be a National Office, full member of PII family.

 

In the beginning FY21, YPII started to decentralize the program budget to PIA and gave authority to implement the project in the PIA. The main roles of PIA are sponsorship communication, budget & project implementation, human resources, admin management and representation of YPII in the PIA.

Dimensions of the Role

Responsible the production of sponsorship communication in the village by partnership with Karang Taruna/Youth/Village volunteer.

 

Accountabilities

 

Objective 1. Improved programme delivery of key projects at PIA Lembata/Flores/Timor

  1. Programme delivery is modestly increasing on a quarterly basis to meet green project delivery (from FY23 committed budget) – 90% of the active grants are green.
  2. Programme outcome indicators are progressing on a quarterly basis to meet the CS5 FY23 target – 90% of the active grants are green.
  3. Timely submission of reports with good quality to NOs, donors and internally.

 

Objective 2. Development and humanitarian programmes are well-resourced, relevant, coherent and create sustainable impact at PIA Lembata/Flores/Timor

  1. Ensuring program strategy’s relevant to the context (incl. pandemic and its aftermath), and seizing opportunities.
  2. Quality assurance of program proposal development, include fully costed scheme, consider the inter-programmatic coherence, and where relevant promote innovation, and apply Gender Transformative and Nexus programming.

Objective 3. Improved sponsorship management (include Sponsorship Communication, Plan’s Commitment and Sponsor Visit)

  1. Ensuring SC wellbeing gap are improved.
  2. Ensuring Plan’s Commitment are monitored, include track and use Child Data and Power BI information to determine that all SC are healthy, in school, have birth registration, acess to clean water and basic immunize.
  3. Support the field production of sponsorship communications as per established schedules, procedures and quality standards (100% compliance SC items).
  4. Ensuring caseload plan is achieved on time and as per required process and standards and 60% of new enrolment must be girls.
  5. Timely reporting (i.e., CMRDS, SPAR and other report requested by NO and GH).
  6. Ensure all SC’s communities benefit from Plan’s project/activity at least once a year.
  7. Minimum 200 SC visited in their house per year.
  8. Sponsor visit conducted and the feedback is positive.
  9. Ensuring the back-up data plan is monitored.
  10. Ensuring the Phase Down/In preparation plan is monitored.

Key relationships

Internal

  1. PIA Manager— Report, inform and consult.
  2. Sponsorship Supervisor— Coordination & tecnical support, Inform and consult.
  3. Program Coordinator—Coordination, inform and consult
  4. Admin and Finance Officer PIA— Coordination, Inform and Consult, technical support

 

External

 

  1. Government authorities (Village & Sub District)— Establishing and maintaining liaison/network related to  sponsorship & Advocating projects issues and maintaining liaison for securing directives toward implementation of projects as required especially at village & sub district level.
  2. Karang Taruna/Youth/Village volunteer — For collaboration and partnership on managing sponsorship communication in the village.
  3. SC and Family— Monitoring of the wellbeing of the SC and Family
  4. YAP Member— Consult, Coordinate and Inform.
  5. PNGO— Coordinate, Consult and Inform as needed.

 

 

Technical expertise, skills and knowledge

 

Essential

  • Understanding Plan: Understands the role of Plan and context in which Plan works (proficient)
  • Leadership: Cultivates an environment where people are confident to take the initiative, be innovative and learn new ways of working (proficient)
  • Communicates effectively: Adopts an appropriate communication style when communicating with the whole range of colleagues, partners, Children and communities; exhibits active listening and effective feedback; ability to clearly and convincingly express thoughts and ideas in written and verbal form (proficient)
  • Facilitating CCCD: Adopts appropriate tools and methodologies to facilitate disadvantaged children, families (knowledgeable)
  • Management: Manage resources (staff, budgets and work) to deliver results to agreed quality standards; able to apply planning-leading-organizing-controlling skills (proficient)
  • Positive team style: Adopts a team style which adds value to work and reinforces good working practices
  • Child protection awareness: Demonstrates an understanding about the Child Protection Policy and compliance, applies the possible protection measures within the scope of job, and provides inputs for strengthening child protection measures. (knowledgeable).

 

Functional

  • Development management: Understanding of and ability to serve as development catalyst and practitioner given Plan mandate (proficient)
  • Networking and collaboration: Establishes good relationships with stakeholders , works cooperatively with other units, maintains networks outside the organization (proficient)
  • Facilitation Skills: Effectively handles discussions with a focus on both groups and individuals to enrich participant’s understanding of particular subjects or solutions, understand s process and can diagnose group needs and incentives (proficient)
  • Advocacy skill: Ability to devise strategies, take actions and propose solutions to influence decision-making at the local level (village, sub district) to create positive change for people and their environment (specific to domestic violence and human rights aspects)- proficient
  • Negotiation skills: Effectively handles partnership elements like contracts/ MOUs,  effectively sorts-out mutual expectations among partners ( including donor), influence positively stakeholders towards a common goal (proficient)
  • Risk Management and conflict management: Understand /can assess potential risks while handling resources. Can assess effectively environmental hazards/political  situation and develop  alternative strategies (risk mitigation strategies)

 

Experience

  • At least 3 years experiences in management.
  • At least 3 years experiences working with children, groups and communities.
  • Knowledge on Child Rights, Gender and Inclusion
  • Experience with training and capacity building
  • Experience in child sponsorship is a plus

 

Level of contact with children2

 

High level:        Frequent interaction with children,and participants

Plan International’s Values and Behaviors

Plan InDOnesia’s Values in Practice: LeT’S ACT

Lasting impact

We strive to achieve a significant and sustainable impact on the lives of children and young people, especially children and young women from marginalized groups.

Equal, inclusive, empowering

We respect all people, value differences, and promote equality across our programs and workplaces.

Transparent & accountable

We create a working climate and partnership that is trusting, honest, transparent, and accountable for the decisions we make and the impact our work has on our stakeholders

Smart & lifelong learning

Every time, there are new things that we can learn, so we are eager to seek knowledge that is beneficial for ourselves and the organization.

Adaptive & innovative

We are aware that existing problems and future challenges cannot always be solved with a conventional mindset, so we are constantly innovating in search of breakthroughs.

Collaborative

We collaborate with various parties, both internally and externally, based on good faith and the principles of partnership that apply in the organization to achieve common goals.

Taking Measured-Risk

We realize that risk is part of decision-making, so being brave to take measured risks is the key for us to keep moving forward to be superior and at the forefront.

 

 

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by apply now not later than 9 December 2022.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.

As an international child centred community development organisation, Yayasan Plan International Indonesia  is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Yayasan Plan International Indonesia  believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.

 

The Plan Indonesia Staff Transfer Policy does not apply to this staff recruitment process. Those who are allowed to apply are staff with a minimum work period of 1 year in the current position and a minimum annual appraisal of 3.