Officer – Research Documentation and Management

  • Location:
  • Salary:
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  • Posted:
    2 weeks ago
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  • Deadline:
    November 25, 2022


About IRRI
The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.

Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.

Job Purpose

IRRI in association with NARES partners is engaged in developing and promoting high yielding, climate-resilient, nutrient-rich, and other potential varieties in rice-based farming systems and exploring the implementable options for crop diversification and intensification. A timely replacement of older varieties with new ones and ensuring seed replacement rate significantly impact farm productivity and resource optimization, thus making farming more remunerative. There is a need to scale up the adoption of these varieties for better impacts. Indian national programs release many rice/crop cultivars each year, but relatively farmers adopt few. The farmer-to-farmer exchange is considered to be the main mechanism for the widespread dissemination of varieties. However, a lot of work needs to be done to ensure the quality of seeds distributed in farmer-managed systems through the engagement of potential community-led institutions. The formal seed chain needs to advance and scale the production, and distribution of new varieties/products through a strengthened Breeder Seed and Foundation seed linkage and timely/ production and distribution in the right volume for better access to quality seeds. Evidence-driven data need to be generated to evaluate the varietal performance of new varieties against the old popular varieties and data from on-farm trials need to be organized and fed systematically to NARES breeding and varietal improvement programs. Research for development needs to be strengthened around seed system models, varietal delivery, and adoption. Stakeholder feedback around a new product being evaluated and introduced or developed need to be captured systematically and fed into breeding programs. The seed business remains a potential enterprise opportunity for many farmers or farmer’s groups and needs to be built as a sustainable model for enhancing localized access, production, and supply of quality seeds. It is also important to compare and find the pros and cons of different delivery/extension approaches while disseminating these varieties and expecting adoption and research around this also needs to be strengthened.

Under the need-based supervision of Scientist I – Seed System and Product Management, South Asia, this position, therefore, will support the seed system and product management team in the validation, dissemination, and scaling of the demonstrated technologies, especially newly developed genotypes.

This position will be based at the IRRI IRRI India in Varanasi, India and may only be filled by permanent citizens of India.

Roles and Responsibilities
  • Lead all activities relating to documentation, data management, and research documentation in close coordination with team members of seed system and product management
  • Handles partner communications, LoAs , reporting, monitoring including technical and financial aspects
  • Handholding implementing collaborators to identify, select and build stories highlighting key outcomes of the interventions
  • Support varietal /seed logistic process , timely procurement and strong coordination within the region to connect the administrative staff and technical staff
  • Lead any kind of field and on-station events , training arrangements and related communication
  • Lead coordination between IRRI Communication team for social media handling and article, news pieces and other communication related needs
  • Supporting research team with questionnaire designing, enumerators training, and data quality checks
  • Close engagement with Partners like SAUs, ICAR institutes, NGO, Pvt partners
  • Close coordination between breeding, administration, communication to enable the seed system team better
  • Close coordination with institutions around germplasm movements and related activities
  • Department of Agriculture, Block and district agriculture and rural development offices to identify and document good practices and research outcomes
  • Identification and engagement with partnered farmers’ collectives (FPO/FPC/women SHG etc) to understand and build stories on seed scaling programs and seed entrepreneurship
  • Need-based engagement with seed corporation units, private seed companies, and also local seed enterprises for product advancement through their channels
  • Networking with rice traders, millers etc for market insights to strengthen the seed system program as and when required to support the teams with documented evidence
  • Developing knowledge, information products around all implemented programs and research interventions
  • Documents of various nature (semi-scientific report, articles etc)
  • Basic analysis
  • Event management for trainings and workshops
  • Process documentation and training material development for the orientation program of data enumerators, partner staff, and internal members
  • Documentation of proceedings for training, workshops and other events organized by IRRI and its collaborators
  • Reporting and documentation of seasonal and yearly activities for donors and other key collaborators
  • Supporting in Publishing research-generated knowledge products and communication materials in the forms of impact studies, significant change stories, caselets, newsletters, blogs, compendium, flyers etc.
  • Supporting scientists and experts with insights, data, and relevant inputs in developing research papers and publications
  • Bachelor’s degree in Extension education and communication/Agribusiness Management/Rural Management with minimum 5 years of relevant work experience around research & development work in seed systems, product management, rural innovation models, technology transfer/promotion, or
  • Master’s degree in Agriculture Science/Agribusiness Management/Rural Management with minimum 1-2 years of relevant work experience around research & development work in seed systems, product management, rural innovation models, technology transfer/promotion
Skills Required


  • Has strong documentation and research analytical skills
  • Has strong oral and written communication and scientific documentary skills
  • Has strong organization and interpersonal skills
  • Has experience of working with private sector and government stakeholders
  • Has experience with gender and rural development approaches
  • Has experience on data analysis and statistical tools like SPSS/STATA, R, STARR, and Research designer software like Survey Be/ODK/CSPRO/KOBO/Survey Monkey or similar


  • Working experience around research and documentation around seed system
  • Work experience with international organization and area of international development is preferred
  • Good understanding of seed systems and models


In addition to the base salary indicated above, IRRI also offers the following allowances:

  • House-Rent Allowance: IRRI provides a house rent allowance of 40% of base pay per month
  • Transport Allowance: A monthly transport allowance of INR 4000
  • Dearness Allowance: One Hundred and Thirteen percent (113%) of employee’s base pay
  • Leave Travel Allowance (LTA): One-month base pay per annum, on availing minimum 2 days of vacation leave
  • Education Allowance: INR 1000/- per child per month (limited 2 children)

IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances. Join our team and be part of our story!

Please note only shortlisted candidates will be contacted.
This position will remain open until filled.