Payroll Benefits Assistant 

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    3 weeks ago
  • Category:
    Finance
  • Deadline:
    December 7, 2022

JOB DESCRIPTION

Primary Location

: Hungary-Budapest

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 2000522

CCOG Code: 2106a

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located.

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
    • Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
    • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
    • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
      
    • All selected candidates will undergo rigorous reference and background checks
    • All applications will be treated with the strictest confidentiality
    • FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

 

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better productionbetter nutritionbetter environment, and a better life, leaving no one behind.

Organizational Setting

The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities.

The post is located in the Shared Services Centre (SSC) in Budapest, Hungary.

 

Main Purpose

The Payroll Benefits Assistant plays a lead role in the coordination of payroll and benefits support services for the unit. He/she performs a broad range of activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff.

 

Supervision Received/Exercised

The Payroll Benefits Assistant reports to the Payroll Benefits Officer. Work is performed autonomously, showing a high degree of initiative and independent judgement. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to programme support staff in the division or office.

 

Working Relationships

The Payroll Benefits Assistant maintains a wide range of contacts with managers, staff and stakeholders inside and outside the unit. The incumbent collaborates closely with colleagues in other offices and the corporate services, ensuring the quality and consistency of payroll and benefits support services.

 

Key Functions/Results

  •  Prepare and verify inputs to the monthly payroll process (e.g. batch element entries, one-off entitlement, overtime [O/T] and night differential [N/D], etc.) including the details of the interfaces with other systems in the Organization (e.g. AP and Credit Union recoveries), working directly with the responsible requesting unit to ensure smooth, efficient processing;
    •    Participate in testing, documenting and implementing eligibility and rate calculation changes (fast Formulas) to the various entitlements supported by the Organization’s payroll system. Execute database queries and payroll assurance reports to identify discrepancies and report findings back to the supervisor;
    •    Monitor and ensure the timely clearance of advances by preparing payroll recoveries as one of the inputs to the monthly payroll process or by contacting the field offices (or ex-employees) where necessary;
    •    Supervise the maintenance of up-to-date Payroll Rates Tables such as Salary Scales, Post Adjustment Classifications, Country/Duty Stations Classifications, Pay Factors, Location, etc.;
    •    Perform specific exceptions actions (e.g. data corrections, overrides, retroactive actions) related to the HR system providing support to user on HR related queries for issues arising through the use of the system;
    •    Execute the Payroll and Oracle Advanced Benefits standard procedures;
    •    Reconcile payroll related clearing accounts;
    •    Respond to employees’ enquiries on payroll related matters;
    •    Perform other related duties, as required.

 

Impact of Work

The incumbent’s work impacts directly on the smooth and efficient operations of systems support activities of the unit. He/she plays a lead role in the coordination and provision of the support services for the successful achievement of the unit’s mandate.

 

 

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

 

Minimum Requirements

Education: Secondary School Education
Experience: Four years of systems support experience, including experience in payroll and in working with database applications, using Access or other database query products
Languages: Working knowledge (proficient – level C) of English
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

 

Competencies

  •  Results focus
    •    Teamwork
    •    Communication
    •    Building Effective Relationships
    •    Knowledge Sharing and continuous improvement

Technical Skills

  •  Very good knowledge of corporate computerized financial/travel/human resources systems
    •    Very good knowledge of database applications using Access or other database query products

 

Desirable Qualifications And Skills

  •  Limited knowledge (intermediate – level B) of other FAO official languages (French, Spanish, Arabic, Russian or Chinese) would be an asset.
    •    Experience with the Human Resources Management System/Payroll applications of an Enterprise Resource Programme.

 

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FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

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ADDITIONAL INFORMATION
• FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

  • The length ofthe appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
    • General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application.”Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.
    • No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
    • Other similar positions may be filled from this vacancy notice
    • For additional information visit the FAO employment website:http://www.fao.org/employment/home/en/

REMUNERATION
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link:
http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
• Incomplete applications will not be considered

  • Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
    • Incomplete applications will not be considered
    • Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
    • Only applications received through the recruitment portal will be considered
  • Your application will be screened based on the information provided in your online profile
    • We encourage applicants to submit the application well before the deadline date.
    • If you need assistance please contact:Careers@fao.org

 

FAO IS A NON-SMOKING ENVIRONMENT